Life & events

Event Budget Calculator — Guests & Cost Per Person

Build a budget for a wedding, birthday, graduation or other gathering.

Open full calculator ↗

Free to use. No account needed to calculate.

How to use it

  1. Use the calculator above and replace the example numbers with your own.
  2. Check the units and choices beside each input. Your result updates as you type.
  3. Review the breakdown, then share a copy or carry the answer into another calculator.

How the calculation works

Subtotal = guests × food and drink per guest + venue + extras. Estimated total = subtotal × (1 + contingency percentage ÷ 100).

A worked example

These are illustrative inputs, not recommendations. The result is calculated with the same engine used by the tool.

Guests
80
Food & drink per guest ($)
60
Venue ($)
2,500
Decor, music & other ($)
1,800
Contingency (%)
15
Available budget ($)
12,000
Estimated event cost$10,465.00

Questions about Event Budget Calculator — Guests & Cost Per Person

What does this calculator do?

Build a budget for a wedding, birthday, graduation or other gathering.

Can I calculate without an account?

Yes. Calculate for free without signing in. Sign in only if you want to save calculations and personal plans.

What to keep in mind

The contingency applies to the full subtotal. Include taxes, service charges and any deposits in your entered costs where appropriate; those are not added separately.

Keep exploring

Age & Date Calculator — Years Old & Days Between Dates Tip Calculator & Bill Splitter — Tip, Total & Per Person Recipe Scaler — Adjust Ingredients & Servings Date Countdown Calculator — Days Until an Event Trip Budget Calculator ↗All calculator guides ↗

Guide updated November 5, 2026 · About Calcuvero & your privacy